Senior Administrative Assistant

  • AlphaPoint
  • New York, New York
  • Aug 09, 2018

Job Description

About AlphaPoint:

AlphaPoint is a financial technology company helping make illiquid assets liquid. It enables customers to launch new products and services by providing institutions enterprise-grade blockchain solutions to digitize assets, launch markets, and reduce operational costs. AlphaPoint has customers across 5 continents with offices in New York, Charlotte, Philadelphia, and San Francisco.

Position Profile:

AlphaPoint, a leading blockchain FinTech firm, is seeking a dedicated Senior Administrative Assistant to support our General Counsel, SVP of Product Management, and CFO. This individual will play a significant role in the daily management and organization of our leadership teams' effectiveness. In this position you will liaise with the Board of Directors, Colleagues, and Stakeholders. You will be required to display the utmost discretion/confidentiality, maintain balance while possessing the ability to manage changing priorities, and provide seamless support to these 3 Executives.

Essential Duties/Responsibilities:

Prepare agendas/schedules for meeting as well as staying ahead of booking and management of travel arrangements.

Able to manage confidential documents and information with professionalism.

Maintain and create various documents utilizing Microsoft products.

Ability to draft emails professionally and delegate emails to appropriate parties as required.

Act as a relationship manager/proxy for the Executive when communicating with stakeholders.

Ability to run one-off errands as well as in urgent circumstances possess the ability to respond to requests outside of normal office hours.

Recommend alternative solutions in daily logistics that may provide more appropriate options.

Record, compile, transcribe and distribute minutes of meetings as required

Maintain office supply inventories for the Executives you support

Prepare and manage expense reports

Required Skills and Experience:

Associate degree or military experience

At least 6 years of experience in an Administrative Assistant role supporting a Senior level executive.

At least 5 years of experience working with Microsoft office suite products and can demonstrate your ability to use Excel and PowerPoint

Proven ability to prioritize workload according to volume, urgency, etc.

Must be well organized and have strong attention to detail

Must have the ability to work cooperatively with others including supporting other areas in emergency situations

Ability to be discrete and maintain confidentiality on a wide range of issues

Detail oriented, clear communication, and exceptional writing skills are a must.

Experience in Financial or Technology industry is a nice to have.

AlphaPoint is an equal opportunity employer committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability or genetic information, gender identity or national origin